Request for Student Records

Make sure you have proof that you gave this to your school or district office. Ask them to put a time and date/stamp on it, and give you a photocopy after it has been stamped. Also, make sure you put it in a safe place; you may need it in the future.
(Today’s date)
(Special Education Director)
(School Principal)
(School Name)
(School Address)
(School City, State and Zip)
(School Telephone number)
Subject: (child’s name and date of birth)
To whom it may concern:
My/our child (child’s name) is a resident of (name of district). Currently, (child’s name) attends (school, class, program, etc). (child’s name) has (brief description of disability) and qualifies for special education services under the Individuals with Disabilities Education Improvement Act (IDEIA).

I am requesting photocopies (students name) file, including all tests, reports, observations, assessments, grades, notes by teachers or other staff members, memoranda, e-mail communication, IEP’s –in short, everything in (students name) school files. In requesting copies from all files, this includes, but is not limited to, all district, SELPA, school cumulative, confidential, attendance, discipline, teacher, other service providers, and health files. I understand I have a right to these files under FERPA 20 U.S.C. 1232(g); 20 U.S.C. 121232(h) and under IDEIA,

I would greatly appreciate having copies of these files within the next five (5) business days as written in California Education Code. I would be happy to pick them up. Please call me to confirm the details of getting copies. Thank you for your continued assistance in (student’s name) education.

Sincerely,

(Your name)
(Your address)
(Your city, state and zip)
(Your phone number)

cc: Student's Permanent School File