Letter to Postpone an IEP Team Meeting

Make sure you have proof that you gave this to your school or district office. Ask them to put a time and date/stamp on it, and give you a photocopy after it has been stamped. Also, make sure you put it in a safe place; you may need it in the future.

(Today's Date)
(Special Education Director)
(School Principal)
(School Name)
(School Address)
(School City, State and Zip)
(School Telephone number)

Subject: (child’s name and date of birth)

To whom it may concern:

My/our child (child’s name) is a resident of (name of district). Currently, (child’s name) attends
(school, class, program, etc.) (child’s name) has (brief description of disability) and qualifies for
special education services under the Individuals with Disabilities Education Improvement Act (IDEIA).
I/we received notice that the district has scheduled and IEP meeting for (child’s name) on (date
and time
) at (location). Unfortunately I/we are unable to make it on the date you have scheduled.
Please postpone the meeting until (date and time) so that I/we may be able to participate.

Please ensure that the next IEP meeting is scheduled with (The Service Providers you would like in Attendance) and that the meeting is long enough in duration to discuss (briefly list parent
concerns
).
I/we understand that under the IDEIA, I/we have the right as parents to meaningfully participate in
the IEP team process and that the district is required to schedule an IEP meeting at a mutually
agreed upon time and place. I/we appreciate your continued effort in (child’s name) educational
progress.
Sincerely,
(Your name)
(Your address)
(Your city, state and zip)
(Your phone number)
cc: Students Permanent File