Make sure you have proof that you gave this to your school or district office. Ask them to put a time and date/stamp on it, and give you a photocopy after it has been stamped. Also, make sure you put it in a safe place; you may need it in the future.
(Name of person you spoke with)
(School City, State and Zip)
(School Telephone number)
Subject: (child’s name and date of birth)
Dear (name of person you spoke with):
Thank you for taking the time to discuss (child’s name) education.
Today we discussed (describe in detail what you talked about).
If you understood our conversation to be different, please contact me within 10 days. I thank you in advance for your assistance and cooperation in (child’s name) education.
(Your city, state and zip)
(Your phone number)
cc: Student's Permanent School File